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Keaton
Beach HomeOwners Association
20360 Beach Rd. Keaton Beach
Perry, Fl. 32348
850-578-2039
- SATURDAY
- APRIL 29, 2006 10:00 A.M.
1. Meeting
called to Order. Homeowners present were Gerry Stephenson, Karen
Stephenson, Kerry Patrick, Regina Patrick, Phil Hartley, Joe Kunes,
Rhonda Kunes. Guests were Glenn Senter from Beach Realty and Bob
Tarentino from IDC Development.
2. Call for
Ballots
3. Results
of election for Board of Trustees were announced. By unanimous
votes, Gerry Stephenson, Kerry Patrick and Rhonda Kunes were elected
to the Board of Trustees.
4. Gerry
Stephenson was elected to serve as President, Kerry Patrick as
Vice-President and Rhonda Kunes as Secretary.
5. Gerry
Stephenson announced that all the records had been received from
IDC Development for the transfer of control of the Association
and the bank account secured.
6. All members
present agreed that the Association would send a letter to Bob
Tarentino and IDC Development for resolving the drainage issue
with the adjoining landowner and for the contribution of $500
to the Association for the purchase of furniture for the deck.
7. Sprinklers
have been repaired and landscaping updated. A proposal was submitted
by AA Lawn Services and approved by the Association for the upkeep
of the grounds.
8. Architectural
Control Committee: It was unanimously approved that the addition
of hurricane shutters would have to be approved by the Board of
Directors. Discussion was held with regard to time limit for removing
any plywood placed over windows during hurricane season and it
was decided that this would be handled on a case-by-case basis.
9. Fire coverage
for the property is presently covered by Steinhatchee Fire Department
and not Perry. Fire hydrants do not have enough pressure to put
out a large fire. Our rating at present is 9 but hopefully can
be changed to 1 when the new fire tower is put in. It was agreed
that the Association would seek help from commissioners to get
rating changed.
10. Safety:
Discussion was held with regard to vehicles using the entrances
to KBL to turn around. It was agreed that Glen Senter and Gerry
Stephenson would see that barriers would were put up on all entrances
except for one. These can be moved by homeowners temporarily as
needed.
11. Reserve
dues were discussed for maintenance of the outside of the buildings,
sun deck, mezzanine level, etc. Also a reserve would be needed
for outside painting, roof repair and any other repairs which
could arise to common areas. This will be discussed at a future
meeting.
12. Bob
Tarantino from IDC Development announced that charges for any
construction defects could be sent to him and he would see that
they were paid.
13. It was
agreed that after review of the By-Laws that the number of Association
members needed for a quorum would be 8.
14. Gerry
Stephenson announced that the insurance purchased by IDC Development
for Keaton Beach Landings would expire on May 14. Insurance can
be purchased for common areas only. The Homeowners Association
has responsibility for purchase of liability and hazard insurance.
Most homeowners already have required flood insurance and in the
event that a flood did occur, only one company would pay and have
dual coverage would not be feasible. Motion was made by Joe Kunes
and seconded by Phil Hartley that the Association would purchase
liability insurance only for the common areas and that it would
be up to each homeowner to purchase their own flood/hazard insurance.
Liability insurance purchased by IDC through Lloyds of London
can be assumed by HOA.
15. Motion
was made by Phil Hartley and seconded by Kerry Patrick and unanimously
carried that KBLHOA would purchase errors and omissions insurance.
16. Motion
was made by Joe Kunes, seconded by Karen Stephenson and unanimously
carried to approve Cotton States/Weaver Insurance Agency as broker
of record for the renewal of the May 13, 2006 policy with Century
Surety.
17. Dues
have been collected from 11 homeowners with 3 being delinquent.
It was agreed that if dues had not been received after 30 days
from notice, that delinquent notices be sent. Any legal fees charged
for the collection of delinquent dues would be charged to the
delinquent homeowner. The Board of Trustees suggested to continue
to bill dues quarterly and to put this on the agenda for the annual
meeting.
18. Fiscal
year shall be from January 1 through December 31st.
19. Upon
motion, second and unanimous vote, Lynette Senter was appointed
to be Administrative Assistant to the Association. She will be
listed as Registered agent for the Association. She will file
all necessary papers with the State for registration as a non-profit
organization. Lynette will have the authority to pay bills, compile
reports, send notices for dues, maintenance of checking account,
maintain keys to units for emergency repairs, and any other duties
determined by the Board of Trustees, at the rate of $100 per month.
20. The April
1, 2006-December 31, 2006 Budget was presented. It was approved
after motion, second and unanimous vote.
21. Kerry
Patrick asked about the purchase of an ice machine for homeowners'
use. Glen Senter stated that he would obtain figures and report
back to the Association. Glen Senter and Kerry Patrick will research
water and electrical.
22. It was
agreed to table discussion regarding garbage pickup until next
meeting.
23. Regina
Patrick and Rhonda Kunes agreed to check on getting furniture
for the deck area.
24. Discussion
was held with regard to purchasing a hot tub for the common area
deck. Due to health requirements and liability, it was agreed
to not pursue this at this time.
25. Pest
control will be up to each individual homeowner and the Association
will not contract for this at this time. This will be put on the
agenda for discussion at the Annual Meeting.
26. Upon
motion, second and unanimous vote, the Annual Meeting date was
changed to Saturday January 20th, with time and place to be determined.
27. With
there being no further business, upon motion, second and unanimous
vote, the meeting was adjourned.
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